School Emergency Contacts

An emergency contact details document for each school for key staff needs to be kept up to date to ensure contact can be made during an emergency. The school emergency contact document can be found in the headteacher’s shared google folder. All SBMs have access to the H&S google folder in which the emergency contact document can be found.

School Health & Safety / Estates Google Folders

School Condition Inspection

All schools receive a condition survey on joining GLF Schools. The purpose of the inspection is to provide and assessment and report on the current state of the property. The school condition inspection report can be found in the headteacher’s shared google folder. All SBMs have access to the H&S google folder in which the condition report can be found.

School 5 Year Premises Plan


  • To allow budgets to be planned for investment to provide a fit for purpose estate (now and into the future)
  • Needs to reflect planned maintenance, condition, sustainability, sufficiency and development
  • To be a comprehensive premises and development plan to provide context for any SCA funding requested
GLF Schools 5 Year Premises Plan template Nov 2017.xlsx

Statutory Compliance

Health & Safety Audits

On joining GLF Schools a health and safety audits is undertaken on by Peninsular on behalf of GLF Schools and a RAG H&S action plan is provided for every school detailing the issues which require urgent and immediate action (red), further action (yellow) and monitoring (green). The school H&S audit can be found in the headteacher’s shared google folder. All SBMs have access to the H&S google folder in which the H&S audit can be found.

In subsequent years annual health and safety audit needs to be carried out by the school. The completed audit should be kept in the relevant H&S folder in the headteachers' shared google folder.

A termly health and safety site inspection should be undertaken by the School Business Leader. A checklist template for this is available here.

Premises Checklist

The premises checklist details all the statutory checks that need to be undertaken and frequency by which they should occur. It is the responsibility of the SBM of each school to ensure these checks are undertaken on time by the site team. The school Plant and Equipment checklist can be found in the headteacher’s shared google folder. The template can also be found here. All SBMs have access to the H&S google folder in which the premises checklist can be found.

Risk Register

Each school's risk register can be found in the headteachers google folder for the school in health & safety subfolder which is also shared with the school SBM. The risk register should be updated and changes reviewed by the LGB each term. The GLF school risk register template is here.

The GLF Risk Register records organisational level risks, many of which will apply to individual schools as well, for example the risk of a natural disaster and is available here.

The School Risk Register should record risks which are specifically applicable to your school and should set out your actions to control these risks. You do not need to include risks which are covered in the GLF Risk Register unless there are specific circumstances where they will apply to your schools. For example there is no need to include the risk of a natural disaster, as this would apply equally to all schools, but you should include the risk of your numbers on roll being low and the actions you are taking to mitigate this risk.

Risk registers should be reviewed at least once a term by Governors, as per the Risk Management Policy. Risk Registers will be available within the school's folder on Googledrive and so do not need to be submitted.

It is the responsibility of the LGB to ensure that the Risk Register is reviewed and is an accurate reflection of the risks being managed within the school.

Examples of risk registers are available here.

Mandatory training for staff in schools.docx
Publishing information on Websites statutory requirements March 2017.doc
Excessive Temperatures in the Workplace

Fire Risk

Fire Risk Assessment Training

All schools need to have a fire risk assessment in place to comply with the Regulatory Reform (Fire Safety) Order, which became law in October 2006.

Ray South is an independent fire risk assessor with a lifetime of experience in the London Fire Service in Fire Risk Assessment and Compliance and is available to support schools in any aspect of fire risk.

Workplace Fire & Safety is a company that comes recommended by Glyn SBL Leisa Sleat :' I have worked with this fire risk assessment company for many years and can highly recommend them'

What are employers’ duties regarding fire-fighting and detection equipment?

The Regulatory Reform (Fire Safety) Order 2005, which applies to schools, explains that an employer in a workplace must ensure that:

... the premises are, to the extent that it is appropriate, equipped with appropriate fire-fighting equipment and with fire detectors and alarms.

Where necessary, the employer must also:

  • Take appropriate measures for fire-fighting on the premises
  • Nominate a competent person, or persons, to implement these measures and ensure that these persons receive adequate training and equipment
  • Arrange any necessary contacts with the emergency services

The Regulatory Reform (Fire Safety) Order 2005: article 13,

How often should school staff receive fire safety training?

The GOV.UK website says: You need to train new staff when they start work and tell all employees about any new fire risks.

Fire safety in the workplace, GOV.UK

New staff should receive training as part of their induction. All staff should receive refresher training every 6-12 months which should cover escape routes, how to use fire extinguishers, and what to do in case of a fire. This should be in addition to regular fire drills.

Fire Emergency Evacuation Plan

A fire emergency evacuation plan (FEEP) is a written document which includes the action to be taken by all staff in the event of fire and the arrangements for calling the fire brigade. It can include any relevant information in relation to the FEEP.

Fire Safety Advice Centre Advice

As part of the fire risk assessment, the responsible person must prepare an emergency plan.

The plan must show how you have:

  • A clear passageway to all escape routes
  • Clearly marked escape routes that are as short and direct as possible
  • Enough exits and routes for all people to escape
  • Emergency doors that open easily
  • Emergency lighting where needed
  • Training for all employees to know and use the escape routes
  • A safe meeting point for staff
Fire Emergency Evacuation Plans.docx

Fire Evacuation Plan Template


Personal Emergency Evacuation Plan (PEEP) Template


Risk Assessments

Statutory and mandatory risk assessments.doc

HSE Risk Assessment Template

HSE Risk Assessment Template.docx

RIDDOR Reports

If you have a member of staff that has an accident at work but doesn’t go to hospital, a RIDDOR report must still be done if they are off work for longer than 7 days. Full details on RIDDOR reporting available here.

For incidents involving pupils, schools must submit a report under RIDDOR only in cases where:

  • A pupil dies and his/her death is directly related to school activities
  • A pupil is injured due to school activities and is taken straight from school to hospital for treatment (excluding examinations and diagnostic tests)

What about accidents to pupils in a playground?

Most playground accidents due to collisions, slips, trips and falls are not normally reportable. Incidents are only reportable where the injury results in a pupil either being killed or taken directly to a hospital for treatment. Either is only reportable if they were caused by an accident that happened from or in connection with a work activity.

This includes incidents arising because:

■ the condition of the premises or equipment was poor, eg badly maintained play equipment; or

■ the school had not provided adequate supervision, eg where particular risks were identified, but no action was taken to provide suitable supervision.

HSE Incident Reporting in Schools.pdf

Health and Safety investigations following an accident or incident

The Health and Safety Executive (HSE) has published guidance on conducting health and safety investigations following an accident or incident. Pages 28-55 of the guide contain worked examples of investigation forms for medium-level investigations.

Each example begins with a brief overview of the event and an initial assessment carried out by the person responsible for health and safety. This is followed by a section headed ‘Investigation information gathering’, which consists of a series of questions about the event.

The examples go on to include sections with space for analysis and further actions and, finally, a risk control action plan.

HSE Investigating Accidents and Incidents.docx

Health and Safety Investigation Template

A blank template that can be used for a health and safety investigation

HSE Adverse event report and investigation form.docx

School Health and Safety Committees

The GLF H&S policy states that each school should establish an H&S Committee which meets termly. The main purpose of the committee is to consult with staff on H&S issues, and agree H&S procedure. Minutes of the H&S Committee are copied to the Local Governing Body and the Trust level committee. Membership of the H&S Committee may include:

  • Headteacher/Head of School
  • Governor Representative
  • Health & Safety Co-ordinator
  • Business Manager
GLF Health & Safety Policy 2016.doc

Risk Assessment Templates (Statutory)

Risk Assessment Templates (Recommended)

Managing Risk in the Curriculum

Teaching staff should consider any significant health and safety issues such as class size, pupil behaviour, maturity, limitations of space, layout, equipment etc. as part of their planning and preparation, risk assessment is just another name for that process.

For most activities rather than create additional paper records or a specific risk assessment this is generally best achieved by simply noting any relevant, important health and safety information in those materials normally used in teaching e.g. schemes of work, lesson plans, pupil worksheets etc. This can be brief and will only be required for a few activities but would demonstrate adequate consideration of the risks involved.

For curricular activities in areas of potentially higher risk (DT, science, PE) staff should be familiar with and extract relevant information from the generic risk assessments and guidance produced by advisory bodies such as the ASE, CLEAPSS and Association of PE (AfPE).

Whenever a new course is adopted or developed subject leads / co-ordinators must check their activities against these resources and ensure any significant findings are incorporated into texts in daily use.

Resources for risk assessment at primary level

  • Be Safe! Health and Safety in primary science and technology, 4th Edition ASE
  • CLEAPSS All Herts maintained schools have membership for the pur¬pose of obtaining risk assessments and for advice on health & safety matters in science and technology. Range of CLEAPSS guides available providing information on a more-extensive range of activities than is covered in Be safe! Examples include G5p Safe Use of Household and Other Chemicals
  • Safe Practice in Physical Education and School Sport’ Association of PE ‘afPE’

Resources for risk assessment at Secondary level

Should the proposed activities not be adequately covered by the above resources then a specific risk assessment must be completed and further professional advice may need to be sought. This should be an exceptional circumstance.

Finger Entrapment

Guidance on managing finger entrapment risk including a finger entrapment door checklist.

For all Foundation and KS1 areas, finger safety devices are recommended to be fitted to all classroom and toilet doors.

GLF Guidance on finger entrapment in schools.docx
preventing finger trapping accidents in doors and gates_2.pdf


An employer, or a person in control of the premises, is responsible for health and safety and need to take the right precautions to reduce the risks of exposure to legionella. You must understand how to:

  • identify and assess sources of risk
  • manage any risks
  • prevent or control any risks
  • keep and maintain the correct records
  • carry out any other duties you may have

Further details are available on the HSE website here.

Training courses for Legionella responsible person here.

legionnaires-disease-risk-assessment (sample).pdf
HSE-AUDIT-FORM Legionella.pdf.docx

First Aid

DfE first aid in schools good practice guide.


First Aid in School Guidance

First Aid in Schools.docx

First Aid Policy Examples

Primary School

Secondary School

Premises Manager Checklist

premises_maintenance_checklist template.doc